Creative agency, 6 people

A boutique agency automates supplier invoice matching

This is an illustrative, composite example based on patterns AkiraOS is built to solve — not a named customer testimonial.

Before

Every month, the agency's ops lead manually checked incoming supplier invoices against what had actually been paid from the business bank account — around 40 invoices a month, cross-checked by eye against a spreadsheet, taking roughly half a day each cycle.

What the Quick Check found

AkiraOS's guided Quick Check interview surfaced the actual matching rule the ops lead used without realizing it was a rule: match by amount and supplier name, flag anything within 3 days of month-end for manual review, and treat any invoice split across two payments as an exception.

What was delivered

A script that reads the bank export and the invoice list, applies the same matching rule automatically, and outputs a short list of only the true exceptions — split payments and anything unmatched.